Dropshipping Finance Tracker - Track Shopify, Amazon & Ecommerce Profit
Running a dropshipping or ecommerce business means tracking revenue, supplier costs, shipping, ad spend, and fees across multiple platforms. SheetLink automatically syncs your bank account to Google Sheets, giving you real-time visibility into Shopify/Amazon payouts, COGS, expenses, and true profit margins—all in one spreadsheet.
Why Dropshippers Choose SheetLink
Most dropshippers track sales in Shopify/Amazon but lose visibility once money hits the bank. SheetLink connects the dots:
- Auto-sync platform payouts - Track Shopify, Amazon, eBay deposits automatically
- Track supplier costs (COGS) - Monitor payments to AliExpress, Alibaba, CJ Dropshipping
- Monitor ad spend - Track Facebook Ads, Google Ads, TikTok Ads charges
- Calculate real profit - Revenue minus COGS, fees, ads, shipping, refunds
- Handle refunds & chargebacks - Track returns to see true net revenue
- Tax-ready records - Organized for Schedule C tax filing
How to Set Up Your Dropshipping Finance Tracker
Get your ecommerce finances organized in under 10 minutes:
- Install SheetLink Chrome Extension - Add from Chrome Web Store
- Connect Your Business Bank Account - Link the account where Shopify/Amazon deposits payouts via Plaid
- Connect Your Business Credit Card - Track supplier payments, ad spend, and software subscriptions
- Create Your Dropshipping Finance Sheet - Start with a blank sheet or ecommerce template
- Sync Transactions - SheetLink pulls in all revenue and expenses
- Add Custom Columns - Tag transactions as Revenue, COGS, Ads, Shipping, Fees, Refunds
- Calculate Profit Margins - Use formulas to track profit per product or per month
Track Revenue from Multiple Sales Channels
SheetLink syncs payouts from all ecommerce platforms so you can see total revenue:
Ecommerce Platforms
- Shopify (daily/weekly payouts)
- Amazon Seller Central
- eBay
- WooCommerce
- BigCommerce
- Etsy
Payment Processors
- Shopify Payments
- PayPal
- Stripe
- Square
- Amazon Pay
- Klarna (BNPL fees)
Add a "Platform" column to tag each payout. See which channel has the best margins and focus marketing there.
Calculate True COGS (Cost of Goods Sold)
COGS is the single biggest expense for dropshippers. SheetLink helps you track it accurately:
Step 1: Sync Supplier Payments
SheetLink captures credit card charges to AliExpress, Alibaba, CJ Dropshipping, Spocket, or direct supplier invoices. Every product purchase is automatically logged.
Step 2: Include Shipping to Customer
If supplier charges shipping separately, include it in COGS. Example: $15 product + $8 shipping = $23 COGS per unit.
Step 3: Tag by Product or SKU
Add a "Product" or "SKU" column. Tag each supplier payment to see COGS per product. Identify which products have the best margins.
Step 4: Calculate COGS Percentage
Divide total COGS by total revenue. Aim for 20-40% COGS for healthy margins. If COGS is over 50%, your profit is squeezed by ads and fees.
Track All Dropshipping Expenses
SheetLink syncs every business expense so nothing falls through the cracks:
Platform Fees
Shopify subscription ($29-299/month), Shopify transaction fees (2% if not using Shopify Payments), Amazon referral fees (8-15%), PayPal/Stripe fees (2.9% + $0.30), eBay fees.
Advertising Spend
Facebook Ads, Instagram Ads, Google Ads, TikTok Ads, Pinterest Ads, influencer payments. Track daily ad spend to calculate ROAS (Return on Ad Spend). Formula: Revenue ÷ Ad Spend = ROAS. Aim for 3:1 or better.
Software & Tools
Oberlo, Spocket, CJ Dropshipping fees, email marketing (Klaviyo, Mailchimp), inventory management, product research tools (Jungle Scout, Helium 10), design tools (Canva Pro).
Refunds & Chargebacks
Customer refunds (reduce revenue), chargeback fees ($15-25 per chargeback), return shipping (if you cover it). High refund rate kills profit—aim for under 2%.
Other Expenses
Business bank account fees, accountant/bookkeeper, LLC registration, business insurance, product photography, virtual assistant.
Calculate Dropshipping Profit Margins
Understanding true profit is essential for scaling your store. Here's a real example:
Example: Shopify Dropshipping Store (Monthly)
With SheetLink, you can build formulas to calculate this automatically and track month-over-month changes.
Monitor Key Dropshipping Metrics
Use SheetLink data to calculate critical ecommerce KPIs:
- Gross Profit Margin: (Revenue - COGS) ÷ Revenue × 100. Aim for 60-80%.
- Net Profit Margin: Net Profit ÷ Revenue × 100. Aim for 20-30%.
- ROAS (Return on Ad Spend): Revenue ÷ Ad Spend. Aim for 3:1 minimum.
- Average Order Value (AOV): Total Revenue ÷ Number of Orders.
- Customer Acquisition Cost (CAC): Total Ad Spend ÷ New Customers.
- Refund Rate: Refund Amount ÷ Total Revenue × 100. Keep under 2-3%.
Handle Refunds and Chargebacks
Refunds and chargebacks are reality in ecommerce. SheetLink helps you track them:
Track Refunds
Refunds appear as negative transactions (money leaving your account). Tag them separately to calculate refund rate. High refund rate indicates product quality issues or misleading product descriptions.
Monitor Chargebacks
Chargebacks are deducted from payouts plus a fee ($15-25). High chargeback rate can get your Shopify/Amazon account suspended. Keep under 1%. Common causes: long shipping times, item not as described.
Calculate Net Revenue
Net Revenue = Gross Revenue - Refunds - Chargebacks. Use net revenue for all profit calculations, not gross.
Sales Tax for Dropshippers
If you have sales tax nexus (physical presence or economic nexus in a state), you must collect and remit sales tax:
- Economic nexus: Most states require collection after $100k-200k in sales or 200+ transactions
- Shopify auto-collects: Set up tax collection in Shopify for states where you have nexus
- Separate tax collected from revenue: Sales tax is not your income—it's a liability you owe states
- File and remit: Most states require monthly or quarterly filing. Use TaxJar or Avalara for multi-state compliance
- Track in SheetLink: Create separate column for sales tax collected vs actual revenue
Tax Preparation for Dropshipping Business
Dropshippers file Schedule C (sole proprietor) or corporate tax returns. SheetLink organizes data for tax season:
- Gross receipts: Total sales revenue (before refunds and fees)
- Returns and allowances: Total refunds issued
- COGS: Cost of inventory purchased from suppliers
- Advertising: Facebook Ads, Google Ads, influencer payments
- Office expenses: Software subscriptions, tools, email marketing
- Home office deduction: If you work from home, deduct portion of rent/utilities
- Quarterly estimated taxes: Pay 25-30% of net profit quarterly to avoid penalties
SheetLink vs. Ecommerce Accounting Tools
| Tool | Cost | Best For |
|---|---|---|
| SheetLink | $2/month | Solo dropshippers, small ecommerce stores |
| QuickBooks Online | $30-200/month | Businesses with inventory, multi-channel sellers |
| A2X | $19-199/month | Amazon/Shopify accounting integration |
| Link My Books | $15-49/month | Shopify to QuickBooks sync |
SheetLink advantage: Track actual bank activity (not just Shopify/Amazon data). See when money hits your account, track ad spend and supplier payments, all in one view at 1/10th the cost.
Real Dropshipper Use Cases
Alex - Shopify Print-on-Demand Store
Challenge: Alex's Shopify dashboard showed $30k revenue but only $5k actually hit the bank. Couldn't figure out where the money went.
Solution: SheetLink synced bank deposits and expenses. Alex discovered 20% went to refunds, 10% to Printful COGS, 5% to fees, and 40% to ads.
Result: Reduced refund rate from 20% to 5% by improving product descriptions. Net profit increased from $5k to $12k/month.
Rachel - Multi-Channel Ecommerce Seller
Challenge: Rachel sold on Shopify, Amazon, and eBay but couldn't see which channel was most profitable.
Solution: SheetLink syncs payouts from all platforms. Rachel tagged each deposit by platform and tracked COGS and ad spend per channel.
Result: Discovered Amazon had 15% margins vs Shopify's 30% margins. Shifted focus to Shopify and increased overall profit by 60%.
Pricing for Dropshippers
SheetLink is designed to be affordable for ecommerce entrepreneurs:
- Free Tier - Last 7 days of transactions (great for daily profit checks)
- Basic Plan - $2/month for 90 days of history (covers quarterly analysis)
- Pro Plan - $10/month for 24 months of history (full tax year + prior year)
Compare to QuickBooks ($30-200/month) or A2X ($19-199/month). SheetLink gives you automated bank sync and full spreadsheet control at a fraction of the cost.
Get Started: Track Your Dropshipping Finances Today
Stop guessing at profit margins. Track every dollar from Shopify/Amazon payouts to supplier payments to ad spend. Know your true profit and scale with confidence.
Ready to track your dropshipping finances automatically?
Free forever for the last 7 days of transactions. Perfect for Shopify, Amazon, and ecommerce sellers.
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